Current as of: 17/10/2018
Why and when your consent is necessary
When you register as a patient of our practice, you provide consent for our GPs and practice staff to access and use your personal information so they can provide you with the best possible healthcare. Only staff who need to see your personal information will have access to it. If we need to use your information for anything else, we will seek additional consent from you to do this.
Why do we collect, use, hold and share your personal information?
Our practice will need to collect your personal information to provide healthcare services to you. Our main purpose for collecting, using, holding and sharing your personal information is to manage your health. We also use it for directly related business activities, such as financial claims and payments, practice audits and accreditation, and business processes (eg staff training).
What personal information do we collect?
The information we will collect about you includes:
Dealing with us anonymously
You have the right to deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals.
How do we collect your personal information?
Our practice will collect your personal information:
Who do we share your personal information with?
We sometimes share your personal information:
Only people that need to access your information will be able to do so. Other than in the course of providing medical services or as otherwise described in this policy, our practice will not share personal information with any third party without your consent.
We will not share your personal information with anyone outside Australia (unless under exceptional circumstances that are permitted by law) without your consent.
Our practice will not use your personal information for marketing any of our goods or services directly to you without your express consent. If you do consent, you may opt-out of direct marketing at any time by notifying our practice in writing.
How do we store and protect your personal information?
Your personal information may be stored at our practice in various forms, including electronic records, and visual media (Xrays, CT scans, CCTV reccordings)
Our practice stores all personal information securely, in protected information systems, and in hard copy format in secured environment. Your information is protected by the use of passwords, secure cabinets, confidential agreements for staff and contractors.
Privacy and the use of SMS
Our practice utilizes SMS to serve reminders for appointments. The process is conducted with appropriate regard to privacy. However, it is important for you to understand that there are inherent risks associated with electronic communication in that the information could be intercepted or read by someone other than the intended recipient. If you do not wish to receive SMS reminders, please inform us to opt-out.
How can you access and correct your personal information at our practice?
You have the right to request access to, and correction of, your personal information.
Our practice acknowledges patients may request access to their medical records. We require you to put this request in writing and submit it to our reception staff, either by mail or in person, and our practice will respond within 30 days. A small fee to cover labour and/or stationery costs will be payable.
Our practice will takes reasonable steps to correct your personal information where the information is not accurate or up-to-date.
From time-to-time, we will ask you to verify your personal information held by our practice is correct and up-to-date. You may also request that we correct or update your information, and you should make such requests in writing, and submit this to Sheehans Medical Centre, 81 Canterbury Rd, Blackburn 3130, or fax to (03)98771722
How can you lodge a privacy related complaint, and how will the complaint be handled at our practice?
We take complaints and concerns regarding privacy seriously. You should express any privacy concerns you may have in writing, to the Privacy Officer, Sheehans Medical Centre, 81 Canterbury Rd, Blackburn 3130. You may also contact us on (03)98771200. We will then attempt to resolve it in accordance with our resolution procedure, within 30 days.
You may also contact the OAIC. Generally the OAIC will require you to give them time to respond, before they will investigate. For further information visit www.oaic.gov.au or call the OAIC on 1300 336 002.
Policy review statement